Data Protection Policy Statement General Privacy Notice – please click on this link
Shepton Mallet Town Council complies with the requirements of the General Data Protection Regulation. The Council follows procedures that aim to ensure all employees, elected Members, contractors, consultants, partners or other servants or agents of the Council who have access to any personal data held by or on behalf of the Council, are fully aware of and abide by their duties under the General Data Protection Regulation.
If you would like to speak with our office about this policy, please call 01749 343984 or email office@SheptonMallet-TC.gov.uk
For independent advice about data protection, privacy and data sharing issues, or to make a complaint about how Shepton Mallet Town Council have handled your personal information, you can contact the Information Commissioner’s Office (ICO) at:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113 (local rate) or visit ico.org.uk or email casework@ico.org.uk
Adopted and approved by the Town Council.
Co-Option Adopted 18th May 2022
Financial Regulations Adopted 18 May 2022
Standing Orders Adopted 18 May 2022
Menopause Poilcy Adopted 27th Sept 2022
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Anti Fraud and Corruption Policy
Death of a Senior National Figure
Child Protection and Safeguarding
Equal Opportunities Policy and Statement
Travel and Subsistence claim policy
Collett Park Guidance and Rules
Privacy Notice Collett Park Users
Privacy Notice Community Toilet Scheme
Privacy Notice Pandemic Emergency Number
General Reserves & Earmarked Funds Policy
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Policy on Audio & Visual Recording & Photography at Council Meetings
The Town Council has set policies and byelaws that assist the good administration of the Council. These documents are considered and approved by the full Council.
Public Space Protection Orders
The town, including Collett Park and the play areas, is subject to Public Space Protection Orders set by Mendip District Council to control anti-social behaviour.
The detail of the orders can be read here: Public Space Protection Order (No. 1 of 2021) or Public Spaces Protection Order (Council Owned Play Areas For Children Under Five Years Of Age) (No.2 of 2021)
Collett Park Dog Byelaw
Requires dogs to be on a lead at all time within the Park.
Collett Park Cycling Byelaw
Sets out the prohibition of cycling within the Park.
Transparency Code
Overview
The Local Government Transparency Code 2015 (‘the Code’) came into effect on 1 April 2015. The Code is issued by the Secretary of State for Communities and Local Government in exercise of powers under section 2 of the Local Government, Planning and Land Act 1980, and replaces any previous codes issued in relation to authorities in England under those powers.
The Code does not replace or supersede the existing framework for access to and re-use of public sector information provided by the:
• Freedom of Information Act 2000 (as amended by the Protection of Freedoms Act 2012)
• Environmental Information Regulations 2004
• Re-use of Public Sector Information Regulations 2005
• Infrastructure for Spatial Information in the European Community regulations 2009
• Sections 25 and 26 of the Local Audit and Accountability Act 2014 which provides rights for persons to inspect a local authority’s accounting records and supporting documentation, and to make copies of them.
Local Government Transparency Code 2015
Shepton Mallet Town Council complies with the Code where applicable, by publishing the required information on its website.
Information to be published quarterly:
• Expenditure exceeding £500 – Payments over £500
• Government Procurement Card transactions – not applicable to Shepton Mallet Town Council
• Procurement Information
Information to be published annually:
• Local Authority Land – not applicable to Shepton Mallet Town Council
• Social housing Asset Value – not applicable to Shepton Mallet Town Council
• Grants to voluntary, community and social enterprise organisations – Grants and Donations Awarded
• Organisation chart – Staff Organisation Chart
• Trade union facility time – not applicable to Shepton Mallet Town Council
• Parking account – not applicable to Shepton Mallet Town Council
• Parking spaces – not applicable to Shepton Mallet Town Council
• Senior salaries – Shepton Mallet Town Council has no employees earning in excess of £50,000
• Shepton Mallet Town Council’s pay multiple as at 1st April 2022 is 1.9 : 1
• Constitution – Shepton Mallet Town Council’s constitution is made up of the Standing Orders, Financial Regulations and Code of Conduct (under Corporate Policies) Corporate Policies
• Fraud – not applicable to Shepton Mallet Town Council
Information to be published once:
• Waste contracts – not applicable to Shepton Mallet Town Council
Financial Matters
Notice of Public Rights & Summary
The council is required to complete and submit to its External Auditor an Annual Return. The public have the right to inspect the accounts of the council. Details of the inspection period are shown in the Notice of Public Rights which includes a declaration that the accounts have not been audited. The Annual Governance and Accountability Return 2021/2022 includes the Annual Governance Statement, the Accounting Statements and the Annual Internal Audit Reports. Section 1, Section 2 and Annual Internal Audit Report.
External Auditor Report & Certificate 2021-22
External Auditor Report & Certificate 2020-21
External Auditor Report & Certificate 2019-20
External Auditor Report & Certificate 2018-19
External Auditor Report & Certificate 2017-18
External Auditor Report & Certificate 2016-17
External Auditor Report & Certificate 2015-16
External Auditor Report & Certificate 2014-15
Our Internal Auditor is: Auditing Solutions Ltd., Clackerbrook Farm, 46 The Common, Bromham, WILTSHIRE SN15 2JJ
Our External Auditor is: PKF Littlejohn, 1 Westferry Circus, Canary Wharf, London, E14 4HD
In accordance with the Local Government Transparency Code 2015, Shepton Mallet Town Council publishes its expenditure that exceeds £500
Payments Listings – March 2022
Payment Listings – February 2022
Payments Listings – January 2022
Payment Listings – December 2021
Payment Listings – November 2021
Payment Listings – October 2021
Payment Listings – September 2021
Payment Listings – August 2021
In accordance with the Local Government Transparency Code 2015, Shepton Mallet Town Council publishes its Risk Register.
Community Grants and Donations awarded during the financial year.