Data Protection Policy Statement General Privacy Notice – please click on this link

Shepton Mallet Town Council complies with the requirements of the General Data Protection Regulation. The Council follows procedures that aim to ensure all employees, elected Members, contractors, consultants, partners or other servants or agents of the Council who have access to any personal data held by or on behalf of the Council, are fully aware of and abide by their duties under the General Data Protection Regulation.

If you would like to speak with our office about this policy, please call 01749 343984 or email

For independent advice about data protection, privacy and data sharing issues, or to make a complaint about how Shepton Mallet Town Council have handled your personal information, you can contact the Information Commissioner’s Office (ICO) at:

Information Commissioner’s Office
Wycliffe House
Water Lane

Tel: 0303 123 1113 (local rate) or visit or email

Adopted and approved by the Town Council.

Code of Conduct Adopted 18th May 2022


Community Highways Request Policy v2 adopted on 13th September 2023

Community Logo use Adopted 26th July 2022

Co-Option Adopted 18th May 2022

Councillor Training Adopted 13th December 2022

Financial Regulations Adopted 7th May 2024

General Reserves Policy Adopted 14 March 2023

Grants Policy 2023 Adopted 7th February 2023

Hire of Council Land & Hire Pack Adopted 11th July 2023

Home Working Policy Adopted 13th December 2022

Menopause Policy Adopted 27th September 2022

Pre-paid debit and credit card Policy Adopted 14 March 2023

Standing Orders Adopted 7th May 2024

Treasury Policy Adopted 14th March 2023


Anti Fraud and Corruption Policy

Buskers Charter

Child Protection and Safeguarding

Civic Award Policy

Collett Park Guidance and Rules

Collett Park Tree Policy

Collett Park Users Policy

Community Donations Scheme

Community Grant Scheme

Complaints Procedure

Death of a Senior National Figure

Dignity at Work Policy


Equal Opportunities Policy and Statement 

Eye Test Policy

General Reserves & Earmarked Funds Policy

Health and Safety

Honorary Citizen Policy

Investment Policy

Lone Worker Policy

Policy Management Policy.docx

Pre Election Guidelines

Privacy Notice Allotments

Privacy Notice Collett Park Users

Privacy Notice Community Toilet Scheme

Privacy Notice Pandemic Emergency Number

Risk Management Policy

Risk Management strategy

Stress at Work Policy

Travel and Subsistence claim policy


Virtual meeting Protocol


Code of Conduct

Data Protection – General

Document Retention and Destruction Policy

Media Policy

Policy on Audio & Visual Recording & Photography at Council Meetings

Publication Scheme

The Town Council has set policies and byelaws that assist the good administration of the Council. These documents are considered and approved by the full Council.

Public Space Protection Orders
The town, including Collett Park and the play areas, is subject to Public Space Protection Orders set by Mendip District Council to control anti-social behaviour.
The detail of the orders can be read here: Public Space Protection Order (No. 1 of 2021) or Public Spaces Protection Order (Council Owned Play Areas For Children Under Five Years Of Age) (No.2 of 2021) 

Collett Park Dog Byelaw

Requires dogs to be on a lead at all time within the Park.

Collett Park Cycling Byelaw

Byelaws – Collett Park Vehicles & Noise
Sets out the prohibition of cycling within the Park.

Transparency Code


The Local Government Transparency Code 2015 (‘the Code’) came into effect on 1 April 2015. The Code is issued by the Secretary of State for Communities and Local Government in exercise of powers under section 2 of the Local Government, Planning and Land Act 1980, and replaces any previous codes issued in relation to authorities in England under those powers.

The Code does not replace or supersede the existing framework for access to and re-use of public sector information provided by the:

• Freedom of Information Act 2000 (as amended by the Protection of Freedoms Act 2012)
• Environmental Information Regulations 2004
• Re-use of Public Sector Information Regulations 2005
• Infrastructure for Spatial Information in the European Community regulations 2009
• Sections 25 and 26 of the Local Audit and Accountability Act 2014 which provides rights for persons to inspect a local authority’s accounting records and supporting documentation, and to make copies of them.

Local Government Transparency Code 2015

Shepton Mallet Town Council complies with the Code where applicable, by publishing the required information on its website.

Information to be published quarterly:

• Expenditure exceeding £500 – Payments over £500
• Government Procurement Card transactions – not applicable to Shepton Mallet Town Council
• Procurement Information

Information to be published annually:

• Local Authority Land – not applicable to Shepton Mallet Town Council
• Social housing Asset Value – not applicable to Shepton Mallet Town Council
• Grants to voluntary, community and social enterprise organisations – Grants and Donations Awarded
• Organisation chart – Staff Organisation Chart
• Trade union facility time – not applicable to Shepton Mallet Town Council
• Parking account – not applicable to Shepton Mallet Town Council
• Parking spaces – not applicable to Shepton Mallet Town Council
• Senior salaries – Shepton Mallet Town Council has no employees earning in excess of £50,000
• Shepton Mallet Town Council’s pay multiple as at 1st April 2022 is 1.9 : 1
• Constitution – Shepton Mallet Town Council’s constitution is made up of the Standing Orders, Financial Regulations and Code of Conduct (under Corporate Policies) Corporate Policies
• Fraud – not applicable to Shepton Mallet Town Council

Information to be published once:

• Waste contracts – not applicable to Shepton Mallet Town Council

Financial Matters

Notice of Public Rights & Summary

The council is required to complete and submit to its External Auditor an Annual Return. The public have the right to inspect the accounts of the council. Details of the inspection period are shown in the Notice of Public Rights which includes a declaration that the accounts have not been audited. The Annual Governance and Accountability Return 2022/2023 includes the Annual Governance Statement, the Accounting Statements and the Annual Internal Audit Reports. Section 1, Section 2 and Annual Internal Audit Report.

External Auditor Report & Certificate 2022-23

External Auditor Report & Certificate 2021-22

External Auditor Report & Certificate 2020-21

External Auditor Report & Certificate 2019-20

External Auditor Report & Certificate 2018-19

External Auditor Report & Certificate 2017-18

External Auditor Report & Certificate 2016-17

External Auditor Report & Certificate 2015-16

External Auditor Report & Certificate 2014-15

Our Internal Auditor is: Auditing Solutions Ltd., Clackerbrook Farm, 46 The Common, Bromham, WILTSHIRE SN15 2JJ
Our External Auditor is: PKF Littlejohn, 1 Westferry Circus, Canary Wharf, London, E14 4HD

In accordance with the Local Government Transparency Code 2015, Shepton Mallet Town Council publishes its Risk Register.

2023 Financial and General Risk Assessment

2022 Financial Risk Assessments

2021 Financial Risk Assessments

Community Grants and Donations awarded during the financial year.

Grants donations awarded 21-22

Grants donations awarded 20-21